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job application data protection and privacy policy

job application data protection and privacy policy

To apply for a job we will ask you for personal information from job applicants to assist with our recruitment process.

Our principles
We are absolutely committed to protecting your privacy. Our policy can be summarised in one sentence: we will not share your information with others without your consent.

What information do we collect?
We collect information on our users through job application forms and via visitor tracking software.

Who will have access to your information?
Only our staff will be able to see your information. No one from outside the organisation will be able to see the information you submitted.

What else you should know about privacy
The information you provide to us is securely transmitted over an encrypted internet connection (SSL).

Remember to log out and close your browser when you have finished your user session. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe. You as an individual are responsible for the security of, and access to, your own computer.

Information on your job application form may be held on manual or computer systems. We will comply with the Data Protection Act.

Data Protection Act
We will observe strict confidentiality and disclosures will only be made for payroll, personnel administration and statistical purposes.

How we will use the information on your job application form
We ask for personal information from job applicants to assist with our recruitment process. The personal information you supply will be kept in a recruitment folder.

Employees involved with short-listing and appointment will have access to this data. This could be managers, personnel and departmental support employees. We will not disclose this information to anyone else.

If you are unsuccessful, we will usually destroy your application form and any other papers submitted 12 months after the appointment has been made. You should send any queries about the processing of your personal data to the Director.

Sensitive information
Under the Data Protection Act, ethnic origin, disability, criminal convictions and health information is defined as sensitive data. We are required by law to monitor its recruitment practices. After appointment, the information will be held in your personnel record.

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