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Useful shortcuts in Microsoft Word

Useful shortcuts in Microsoft Word
How many Microsoft Word shortcuts are you aware of? 5? 10? Did you know that there are over 200? Read on to find out some of the more useful ones.

Word processors have changed our lives. Not only do they make  it easy to edit a document again and again, they also enable you to spellcheck as you type, add links to other documents or websites, and do a whole load of stuff we've come to know, love and rely on.

keyboard

Have you ever got to the end of a sentence only to realise it's not in the right case? You've left capslock on, or the shift key just doesn't seem to be working? Using CTRL+SHIFT+A you can toggles Caps Lock, or switch highlighted words to upper/lower case. You can also use SHIFT+F3 to toggle the selected text between uppercase, lowercase and sentence case.

To quickly align text to the centre of the page you would usually have to use the "Center" function on the toolbar. You can do this far more quickly by using CTRL+E, which will centre the whole paragraph you're editing.

You're working on your latest book, and want to add a footnote, but you're on a roll and don't want to break your concentration. Hit CTRL+ALT+F, and you can add  you reference (or make a note for later) and carry on!

Wanting to quickly add the date? You'll be wanting ALT+SHIFT+D.

Wanting to close a window, but your mouse is playing up? ALT+F4.

Below is a list of some more useful shortcuts that we think you ought to know about;

 

 

All Caps

CTRL+SHIFT+A

Toggles Caps Lock, or switches highlighted words to upper/lower case

Annotation

ALT+CTRL+M

Annotates a word (adds a comment to the outside of the document)

App Maximize

ALT+F10

Maximizes Window size

App Restore

ALT+F5

Reduces Window size

Apply Heading1

ALT+CTRL+1

Turns on Heading 1 or applies to highlighted word

Apply Heading2

ALT+CTRL+2

Turns on Heading 2 or applies to highlighted word

Apply Heading3

ALT+CTRL+3

Turns on Heading 3 or applies to highlighted word

Auto Text

F3 or ALT+CTRL+V

Toggles auto correct on words & punctuation

Bold

CTRL+B or CTRL+SHIFT+B

Toggles Bold

Bookmark

CTRL+SHIFT+F5

Adds a virtual bookmark so you don't lose your place between reads

Centre Para

CTRL+E

Aligns text to the centre

Close or Exit

ALT+F4

Close program

Copy

CTRL+C or CTRL+INSERT

Copies highlighted text to the clipboard for pasting

Cut

CTRL+X or SHIFT+DELETE

Cuts highlighted text to the clipboard for pasting

Date Field

ALT+SHIFT+D

Adds today's date

Delete Back Word

CTRL+BACKSPACE

Deletes previous word

Delete Word

CTRL+DELETE

Deletes next word

Dictionary

ALT+SHIFT+F7

Opens dictionary

Double Underline

CTRL+SHIFT+D

Adds double underline to new text of highlighted text

End of Document

CTRL+END

Skips to end of document

End of Line

END

Skips to end of current line

Find

CTRL+F

Opens find box

Footnote Now

ALT+CTRL+F

Adds a reference footnote

Grow Font One Point

CTRL+]

Increases font size by 1

Indent

CTRL+M

Adds indent to beginning of line

Italic

CTRL+I or CTRL+SHIFT+I

Toggles Italics

Left Para

CTRL+L

Aligns text to the left

New

CTRL+N

New document

Open

CTRL+O

Open document

Overtype

INSERT

Types over text

Page Break

CTRL+ENTER

Add page break

Paste

CTRL+V or SHIFT+INSERT

Pastes copied or cut text

Print

CTRL+P

Opens print menu

Print Preview

CTRL+F2 or ALT+CTRL+I

Opens print preview

Proofing

F7

Proof reads/spell checks document

Redo

ALT+SHIFT+BACKSPACE

Redoes what you have just undone

Right Para

 CTRL+R

Aligns text to the left

Save

CTRL+S

Save's document with current name

Save As

F12

Save's document with new name

Select All

CTRL+A

Highlights all text

Shrink Font One Point

CTRL+[

Decrease font size by 1

Start of Line

HOME

Skip to start of line

Thesaurus

SHIFT+F7

Opens Thesaurus

Time Field

ALT+SHIFT+T

Adds current time

Underline

CTRL+U

Adds underline to new text of highlighted text

Undo

CTRL+Z

Undoes the last thing done

 

We hope you enjoy this wonderful array of shortcuts, that they save you lots of time and that you fall in love with your word processor all over again.

 

Image: digitalart / FreeDigitalPhotos.net

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