26.01.2011

guest

In Tips & Advice,Loading...

Do you get frustrated when you paste into Microsoft Word and the formatting changes, all by itself?

When creating documents in Word, you will often have to copy and paste text from a variety of sources including other documents and, especially, from web pages on the Internet. The frustrating thing is that, along with the text, the formatting also gets added to Word, which means you then need to edit the format of the text you have just pasted; a real waste of time.

There are 2 ways you can easily paste text without formatting in Word:

Option 1 - Paste Special

This is great for the odd time you just want to remove the formatting.

In Word, select the arrow below the paste button and then select "Paste Special"

Then Select "Unformatted Text"

Option 2 - Change Settings

This is a more permanent solution, and tells Word to only paste text from now on, with no formatting other than the document default.  Go to "Word Options", and then select "Advanced".

Under the "Cut, Copy and Paste" selection, change the settings for "Pasting from other programs" to "Keep Text Only".

You can also change the settings here for pasting within the document, as well as between documents.

Using either of these two techniques you can easily add quotes, references and other additions to your document from other sources, without having to change everything manually. Great!